CHAPTER 1

DEFINITIONS

Article 1. The name of the Council shall be the “Student Representative Council” of the Papua New Guinea University of Technology.

Article 2. The following shall have the meanings respectively assigned to them.

  1. the “Council” means the Student Representative Council as in Article 1.
  2. the “SEM” means the Senior Executive Management.
  3. the “University Council” means the Council of the Papua New Guinea University of Technology as defined in the University Act of 1984.
  4. the “Union” means the Union Board of the University.
  5. the “Student body” means the collection of all students doing part-time and full-time studies at the University.
  6. the “University” means the Papua New Guinea University of Technology.
  7. the “Executive Officer” shall mean an employee of the University appointed by the University to be responsible for the day-to-day administration of the SRC Office.
  8. the “Returning Officer” means one of the University Chaplains or an official from PNG Electoral Office responsible for the conduct of secret ballots under Articles 26 (b-d).
  9. the “University Act” means the Papua New Guinea University of Technology Act, 1988.

AIMS AND OBJECTS

Article 3. The aims and objects for which the Council is established shall relate to the following:

  1. to work with the university as a partner in realizing its vision and mission to become a leading technological university through teaching, research and community service of high standard that engenders critical evaluation and application of science and technology in Papua New Guinea and the South Pacific.
  2. to become a recognized means of communication between the student body and the University Council.
  3. To promote in anyway, it shall deem desirable the mental, moral, academic, social, physical, cultural, spiritual and political interests and well being of the student body in the University subject to the conditions laid down in this Constitution. 
  4. To establish, conduct and carry out within the University activities for the benefit of students.
  5. To procure and provide better opportunities of education outside the classroom, recreation and other improvement for students generally to become active and useful members of the University and the community at large.

CHAPTER II

POWERS OF THE COUNCIL 

Article 4. The powers of the Council for purposes of effecting the above-mentioned objects shall be as follows:

  1. to appoint representatives of the Council to those University Committees on which students are represented. 
  2. to form committees for the purposes of carrying out some or all of the objects of this Constitution.
  3. to represent students on mattes relating to their welfare within and outside the University and to represent student views on national issues.
  4. to co-ordinate student activities in fulfilling the above objects.
  5. to liaise with the Union concerning the allocation of funds.
  6. to take such steps as may be necessary to secure good order and discipline amongst students subject to the conditions laid down in this Constitution and the University‟s Act and Statues.
  7. to become a member of any national student body in Papua New Guinea as it deems appropriate.
  8. To do all such matters, acts and things as are incidental or conducive to the attainment of the aims and objects or any part of them subject to the conditions laid down in this Constitution. 

CHAPTER III

ACCOUNTS AND REPORTS 

Article 5. The financial year of the Council shall end on 30 November of each year.

Article 6. Any student group affiliated with the Council which obtains a grant from the Council shall, as soon as practicable before the close of the financial year, submit a statement with supporting documents as to how the grant was spent thus enabling proper audit processes to take place by the Auditor.

Article 7. The income of the Council wheresoever derived shall be applied solely towards the promotion of the objects of the Council as set fort in this Constitution and no portion thereof shall be paid directly to individual students or to members of the Council. 

Article 8. Student groups affiliating with the Council shall contribute a fee to be determined by the Council which shall become general income of the Council.

Article 9. True accounts shall be kept of all monies received and expended by the Council and the correctness of accounts certified by the Auditor on an annual basis.

Article 10. Annual accounts shall be presented to the Union at the commencement of each academic year.

CHAPTER IV

OFFICERS OF THE COUNCIL 

Article 11. Elected officers of the Council shall be:

  1. a President, who shall also be a representative of the SRC on the University Council.
  2. Vice Presidents (Male/Female)
  3. a Secretary
  4. a Treasurer 

ELECTION OF OFFICERS

Article 12. The following shall apply in the election of the Officers of the Council:

  1. in October of each year, an election shall be held for the position of President, two Vice Presidents (a male and a female), the Secretary and Treasurer by the general student body.  Nominations shall be called for by the Executive Officer and each nomination shall bear the names and signatures of two registered students.  Nominations shall close at least five working days before the date for election.
  2. in the event of there being more than one nominee for each post, a secret ballot will be held and conducted by the PNG Electoral Commissioner or his agent.  The candidate receiving the highest number of votes shall become President.
  3. all full and part-time students currently registered on the University roll are eligible to vote.  On voting, their names will be checked by the Electoral Commissioner or his agent.
  4. in the event of there being only one nominee for the position of President, Vice President – male or Vice President – female, the student so nominated shall be declared President, Vice President – male or Vice President – female, as the case may be.
  5. the second Student Representative on the University Council shall be the Vice President Female if the President is a male or Vice President Male if the President is a Female.
  6. the current President and/or Vice President(s) shall tender resignation one month prior to election should she/he decides to contest and shall produce end of financial year report thereafter. 
  7. election of the offices shall be conducted according to the UNITECH SRC Election Guide. 

MEMBERSHIP TO THE COUNCIL

Article 13.1 The membership of the Council shall consist of the following:

  1. the President 
  2. the Vice Presidents
  3. the Secretary
  4. the Treasurer 
  5. one student representative from each of the following academic departments:
    1. Agriculture
    2. Applied Physics
    3. Applied Science
    4. Architecture and Building
    5. Business Studies
    6. Civil Engineering
    7. Electrical & Communications Engineering
    8. Forestry ix. Language & Communications Engineering
    9. Mathematics & Computer Science
    10. Mechanical Engineering
    11. Mining Engineering
    12. Surveying & Land Studies
  6. one representative of the female students; and
  7. one representative of the international students; and
  8. two representatives of the religious groups; and
  9. one representative of the Department of Open and Distance Learning; and
  10. one representative registered with the Centre for Research and Postgraduate Studies; and
  11. one representative of sporting bodies; and
  12. one representative of the University campuses and colleges.

Article 13.2 Except for the executives and where only one representative is required, all representatives shall be male and female.

ELECTION OF MEMBERS OF THE COUNCIL OTHER THAN PRESIDENT, VICE PRESIDENT, SECRETARY, TREASURER AND UNIVERSITY COUNCIL REPRESENTATIVE

Article 14. All representatives referred to from article 13.1(e) – (l) shall be elected at the beginning of each academic year.

VACATION OF OFFICE

Article 15. If a member of the Council:

  1. resigns his membership.
  2. is absent from two consecutive meetings of the Council.
  3. ceases to be a full-time student of the University.
  4. is dismissed from office. 

His or her position shall become vacant and shall be filled as a casual vacancy, except in the case of President, Vice President (male) or Vice President (Female) and the second representative on University Council where an election shall be held in accordance with Article 12 (a) – (d) and in compliance with the UNITECH SRC Election Guide adopted by the University Council on the 26th day of September, 2008.

Article 16.

  1. a member of Council may be dismissed from office by the Council if he fails to conform to the conditions laid down in this Constitution.
  2. a member of council may be dismissed from office by the Council for misuse of Council property or funds.
  3. a member of Council may be dismissed from Office by the Council for breaching the rules and regulations of the University.

CHAPTER V

MEETING OF THE COUNCIL

rticle 17. The Council shall meet at least four times in an academic year.

Article 18. The first of these four meetings to be held at the beginning of the academic year shall be the meeting which the business of the Council shall be to receive, consider and approve the annual report of the Council for the previous financial year and to transact any other business including the programme of the Council‟s activities for the year and to approve the SRC budget.

Article 19. Special general meetings of the Council shall be convened on written request to the Executive Officer by then current members of the Council or jointly by the President and Vice Presidents male and female.

Article 20. At any meeting of Council or its committees, one half of the membership in each case shall constitute a quorum.  In the event of lack of quorum after two consecutive attempts at convening a meeting of Council, that meeting shall proceed without quorum at the third attempt.  Any such meeting shall not take a decision on issues that will in any way cause disturbances in the day running of the University.  Such matters must be discussed by a properly constituted General meeting of students.

Article 21. The President of the Council shall preside as Chairman of every Council meeting at which he is present.  If the President is not present within fifteen minutes after the time appointed for holding such meeting, the members present shall choose one of the members to be chairman.

Article 22. Resolutions of any meeting of Council or its committees shall be decided by a majority of votes from those present.  Each member shall have one vote.  In the event of any equality of votes, the Chairman of the meeting shall have a casting vote.

Notwithstanding this Rule, or any other Rule of Council, a secret ballot shall be taken in respect of:

  1. election of officers as laid down in this Constitution.
  2. any proposed amendment to this Constitution.
  3. Any resolutions calling for an interruption of classes.
  4. Dissolution of the Council.

Such secret ballots shall be conducted by the PNG Electoral Commission or his agent in the case of (a) and the Returning Officer in the case of (b), (c) and (d).

CHAPTER VI

THE EXECUTIVE

Article 23. The Executive shall consist of the President, Vice Presidents male and female, Treasurer, Secretary, and the Chairpersons of the Council‟s committees who shall normally be members of the Council.

Article 24. The powers and duties of the Executives shall be as follows:

  1. to generally manage and control the affairs of the Council subject to any direction from time to time by the Council.
  2. to appoint such sub-committees as it may from time to time to decide and to delegate to them such powers as it may think fit and to revoke any such appointments and delegation.
  3. to make, repeal or alter any rules (not consistent with these articles) for regulating its meeting and those of any sub-committees appointed by it.
  4. to have custody of the books, documents and accounts of the Council.
  5. to determine the manner in which funds will be managed and the mode of drawing and signing cheques.

Article 25. The Executive shall meet at least once a month.

Article 26. A meeting of the Executive may be convened at any time by the President and Vice Presidents or any three other members of the Executive by giving normally at least seven clear days notice to each member of the Executive.

Article 27. Every question submitted to a meeting of the Executives shall be decided by a show of hands and each member present shall be entitled to one vote.  In the event of any equality of votes the Chairman of the meetings shall have a casting vote in addition to his deliberative vote but this vote shall generally be in support of the status quo.

Article 28. A general meeting of students, including the annual general meeting may review the exercise of any power by the Student‟s Representative Council.

CHAPTER VII

ALTERATIONS OF THIS CONSTITUTION

Article 29. The Articles of this Constitution may be amended or repealed by a special resolution of 75% of the general student body of which not less than eight academic days‟ notice shall set out the place, the day and the hour of the meeting and the text of the amendment sought.

Article 30. The text of the proposed alteration must be submitted in writing to the Secretary not less than ten academic days before the date of the proposed meeting.

Article 31.

  1. No motion for the amendment or repealed of this Constitution or any part thereof may be considered unless the requirements of Article 32 and 33 hereunder have been complied with.
  2. Any relevant amendments to a motion for the Amendment or repeal of this Constitution or any part thereof may be considered only if 75% of the student body present at the meeting vote in favor of the amendment to the motion.

Article 32. No motion for the amendment or repeal of the whole or any part of this Constitution shall be deemed to have been agreed to unless 75% of the student body present at the meeting vote in favour of the motion.

Article 33. If any motion for the amendment or repeal of this Constitution is passed in the manner herein provided, it shall be the duty of the Secretary with seven days to forward the resolution to the Vice Chancellor of the University for submission to the University Council.

Article 34. Alterations to this Constitution shall be subject to approval by the University Council and shall take effect from the time when they are approved by the University Council.

CHAPTER VIII

DISSOLUTION OF THE COUNCIL

Article 35. The sitting Council will automatically dissolve at the end of each academic year.

Article 36. The Council may be permanently dissolved by a resolution of a general meeting of students at which 75% of the entire student body vote for such dissolution.

Article 37. The Council may be dissolved by itself by a resolution passed by 75% of the Council members.

Article 38. If the University Council decides to cancel its recognition of the SRC, it shall advise the SRC of the reasons in writing and give full opportunity of making representation and of being heard on the matter.  In the event of the University Council‟s recognition being withdrawn, the SRC shall be dissolved. 

CHAPTER IX

GENERAL

If the University Council decides to cancel its recognition of the SRC, it shall advise the SRC of the reasons in writing and give full opportunity of making representation and of being heard on the matter.  In the event of the University Council‟s recognition being withdrawn, the SRC shall be dissolved.

Article 39. The Executive Officer shall cause Minutes to be made of all resolutions proposed at and proceedings of all meetings of the Council, the Executive, the Committees of the Council and General Meetings of the student body.

Article 40. Minutes of Council meetings shall be made available within 14 days following the meeting through the office of the Vice Chancellor for presentation to the University Council.

Article 41. Where for any purpose under this Constitution it is necessary to determine whether any person is a student or whether any student is a part-time or full-time student, or in which department any student belongs, the Registrar‟s determination shall be final.

Article 42. The Secretary shall ensure that copies of this Constitution and of the resolutions of the Council are available in the office of the Students‟ Representative Council for inspection by students at all reasonable times.

Article 43.

  1. academic day” means a day during first or second semester and not being a Saturday, Sunday or University holiday;
  2. academic week” means a seek falling between first and last day of first or second semester.
  3. academic year” means that period falling between the first day of first semester and last day of second semester.
  4. department” means any department so declared by the University Council.
  5. DODL” means Department of Open and Distance Learning.
  6. full-time students” means a student enrolled on the register of students as a full-time student for a degree or a diploma of the University.
  7. part-time students” means a student enrolled on the register of students as a part-time student for a degree or a diploma of the University.
  8. The “masculine” includes the feminine and singular included plural and viceversa.

CHAPTER X

REPEAL, SAVINGS AND TRANSITIONAL PROVISIONS

Article 44.1 The Constitution specified in Schedule 1 is repealed.

Article 44.2 APPLICATIONS, MATTERS, ETC, NOT TO ABATE. 
Where, immediately before the coming into operation of this Constitution, any application or matter or issue was pending or existing before or with the SRC, the Council or the University, it does not, on the coming into operation of this Constitution abate or discontinue, but may be continued as if this Constitution had not been made.

Article 44.3 APPEALS, ACTIONS, ETC NOT TO ABATE. 
Where, immediately before the coming into operation of this Constitution, any matter, appeal, action, arbitration or proceeding, was pending or any cause of action was pending or existed in respect of any matter, appeal, action, arbitration or proceeding or authority granted, renewed or continued in existence under the Constitution repealed by Article 44.2, such action, arbitration or proceeding or cause of action does not abate and is not affected by the coming into operation of this Constitution, but it may be prosecuted, continued and enforced as if this Constitution had not been made.

Endorsed by the Council on 31st March, 1999.